Privacy and Cookies.
What personal data we collect, why, for how long, who we share it with, your rights, and how we use cookies.
01Data controller
The controller of your personal data is:
For any privacy matter, write to hello@sugarforevents.com.
02What data we collect
- Enquiries: name, company, email, phone, country and event details you send through our forms, by email, WhatsApp or social networks.
- Clients, agencies and suppliers: contact and billing details of the people we work with, and the information needed to prepare proposals, contracts and invoices.
- Newsletter: your email address, if you subscribe.
- Browsing data: IP address, device and browser data and usage statistics collected through cookies, only with your consent where required (see the Cookies section).
- Event attendees: when a client asks us to handle guest lists, accreditation or logistics, we process that data on the client's behalf and following its instructions, as a data processor.
- Job applications: the CV and information you send us.
Please do not send us special categories of data (health, beliefs, etc.) unless strictly necessary for an event (for example dietary requirements), in which case we will only use them for that purpose.
03Why we use it and on what legal basis
| Purpose | Legal basis (GDPR) |
|---|---|
| Answering enquiries and preparing proposals | Steps at your request prior to a contract (art. 6.1.b) and our legitimate interest in replying to professional requests (art. 6.1.f) |
| Producing events and managing the commercial relationship with clients, agencies and suppliers | Performance of a contract (art. 6.1.b) |
| Invoicing, accounting and tax obligations | Legal obligation (art. 6.1.c) |
| Sending our newsletter and news about our work | Your consent (art. 6.1.a), which you can withdraw at any time; for existing clients, legitimate interest under art. 21 LSSI-CE |
| Website analytics and non-essential cookies | Your consent (art. 6.1.a) |
| Publishing our portfolio (images of events) | Our legitimate interest and agreements with clients; you can object at any time |
| Recruitment | Your consent and steps prior to a contract |
We do not make automated decisions or profiles with legal effects on you.
04How long we keep it
- Enquiries that do not become a project: up to 2 years after the last contact.
- Clients, agencies and suppliers: for the duration of the relationship and afterwards for the periods required by law (generally 6 years for accounting and tax purposes).
- Newsletter: until you unsubscribe.
- Event attendee data processed for a client: as long as the client instructs, after which it is deleted or returned.
- CVs: up to 1 year.
- Cookies: as stated in the cookie declaration below.
05Who we share it with
We do not sell your data. We only share it when necessary with:
- service providers acting on our behalf under a data processing agreement: website hosting and forms (Webflow), cookie consent (Cookiebot / Usercentrics), analytics (Google, via Google Tag Manager), email and cloud storage, accounting and legal advisers;
- venues, suppliers and partner agencies involved in producing your event, only with the data they need;
- public authorities, when legally required.
06International transfers
Some providers (for example Webflow and Google) may process data outside the European Economic Area. In those cases transfers are covered by the EU–US Data Privacy Framework, the European Commission's Standard Contractual Clauses or other safeguards provided for in the GDPR.
07Your rights
You can exercise your rights of access, rectification, erasure, objection, restriction of processing and data portability, and withdraw your consent at any time, by writing to hello@sugarforevents.com with the subject “Data protection”. We may ask you to verify your identity.
If you believe we have not handled your data properly, you can lodge a complaint with the Spanish Data Protection Agency (www.aepd.es).
08Security
We apply technical and organisational measures appropriate to the risk, including encrypted connections (HTTPS), access controls and providers that offer recognised security guarantees.
09Cookies
Cookies are small files stored on your device when you visit a website. We use:
- Necessary cookies, required for the site to work and to remember your consent choices. They do not need consent.
- Statistics cookies (Google Analytics, loaded through Google Tag Manager), to understand how the site is used. Only with your consent.
- Marketing cookies, if any are enabled in the future, only with your consent.
When you first visit the site, our consent banner (Cookiebot) lets you accept, reject or configure cookies by category. Rejecting is as easy as accepting, and you can change your choice at any time:
Cookies used on this site
The list below is generated and kept up to date automatically by Cookiebot:
You can also block or delete cookies from your browser settings; some parts of the site may then not work properly.
10Changes to this policy
We may update this policy when our processing or the law changes. The version published on this page, with its update date, applies at all times.
